Cline Design is a multi-disciplinary firm specializing in Architecture, Interior Architecture, Landscape Architecture, and Planning. Our busy Austin office is seeking a part-time Office Coordinator to become an integral part of their team as they continue to grow.

This position is currently part-time at 20 hours per week with the potential to grow as the firm does. 
There is some flexibility with the right candidate, but our preferred hours are: 9:00 AM to 2:00 PM Monday - Thursday

Daily office responsibilities:

• Answer, screen, and direct incoming telephone calls and incoming clients and guests
• Maintain all front desk related activities including conference rooms reservations, birthday and tenure calendars
• Ensure cleanliness of lobby, front desk, café/kitchen, and conference rooms
• Prepare and/or assist with outgoing overnight packages, sign for deliveries, meter outgoing mail, and distribute incoming mail and deliveries
• Manage office supply inventories, submit office supply orders, and put away office supplies
• Coordinate in-office breakfast/lunch meetings
• Plan/assist with in-house and off-site events such as annual firm celebrations, after work events, lunch and learns, etc.
• Prepare and present monthly birthday celebrations
• Maintain weekly kitchen duty schedule and ensure staff is complying with the kitchen duty responsibilities
• Provide administrative assistance including, but not limited to, assistance with typing assignments, field reports, punch lists, updates of template documents, organization of project files and materials, filing/scanning,
• Scheduling group meetings, maintaining calendars, and coordinating travel arrangements
• Ensure a safe and clean office environment and arrange necessary repairs/maintenance
• Liaise with facility management vendors including cleaning, alarm services, and public utilities (recycling, electric, waste management)
• Assist with contract and price negotiations with office vendors and service providers
• Identify opportunities for process and office improvements, and implement new systems if necessary
• Assist with developing and ensuring proper implementation of office policies and procedures
• Coordinate with the IT Department on office equipment needs, Basic IT support including setting up workstations, and working with the IT department to troubleshoot minor IT issues
• Employee Onboarding/Offboarding Tasks
• Work with Accounting, Marketing, HR, and Admin staff regarding a variety of tasks
• Perform other duties that may be assigned from time to time

Requirements:

• 2+ years professional experience
• Proven administrative or assistant experience
• Knowledge of office responsibilities, systems, and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• Knowledge of clerical practices and procedures
• Ability to lift and carry heavy samples & office supplies – up to 25 lbs.
• Notary Public a plus

All applicants must be authorized to work in the US. Cline Design does not sponsor applicants for employment-based visas.